Job Description

Responsibilities for this Position

The Clinic Admin reporting to the Manager of Occupational Health & Audiology is responsible foradministrative duties required to support themedical teams across all sites to include theprovision of administrative support to the Medical Director, Medical Manager, and support staff.

Job responsibilities include:

• Managing the Director's and Managers calendars, fielding telephone calls, preparing PowerPoint presentations, arranging conference calls, scheduling meetings and independently drafting internal and external correspondence
• Updating and maintaining electronic shared files, forms, and SharePoint sites for the Medical Team
• Assist in document control for operating procedures, training and onboarding processes, and multi-department directives
• General project management support including funding and contract approval tracking, meeting minutes, etc.
• Making travel arrangements, preparing/submitting expense reports for the management team and the department, andprocessing visit requests torequired sites and naval shipyards
• Generating IT Service requests and Communication Work Orders, coordinating office moves and telephone installations, as well as managing general ad hoc office duties
• Process medical releases, incoming and outgoing
• Overview of Clinic(s) appointment scheduling
• Monthly reporting for OSHA medical surveillance and medical metrics
• Maintaining department wide job task analyses
• Must be able to resolve unexpected issues and exercise independent judgment facilitating department/floor operations
• Other duties as assigned

• Must be a team player andwork effectively with all staff members
• Must be resourceful and possess the ability to work independently

Required Qualifications

• High School Diploma
• 5+ years of administrative experience
• Highly proficient skill levelin Microsoft Office suite, including an advanced skill level of PowerPoint with a demonstrated ability to develop and refine presentations.
• Excellent verbal and written communication skills with all levels of management, customers, and sites

Preferred Qualifications

• Bachelors Degree
• Administrative experience at the senior/executive level

PI284382891

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