Job Description

Job Description Summary This position performs specific assigned clerical and customer service tasks of minimal difficulty under direct supervision. The responsibilities include direct interaction with the public, inputting data into a computer system, and handling important court documents. The primary function of the Probate Support Services is to handle all probate and guardianship matters. The Deputy Court Clerk II files new cases; issues notices, and accurately enters data into an automated system. This position requires the ability to learn how to understand court orders for the purpose of issuing letters in a court case. The ability to effectively communicate procedural information to the public is critical for this position.

Job Description

OPEN UNTIL FILLED

Job Type: Court Classified

Job Classification: 5908 - Deputy Court Clerk II

Pay Grade: 02

FLSA Status: Non-Exempt

Pay Range:

Expected Starting Pay: $17.37/Hour

Full Pay Range: $17.37 - $23.45

Range Explanation:

Expected Starting Pay: This is an estimate of the hourly rate you can expect to receive as a new hire. The actual offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Full Pay Range: This represents the entire compensation range for the position, spanning from entry-level to fully experienced and top-performing roles.

ESSENTIAL FUNCTIONS

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by the supervisor.

• Inputs data into computer system.
• Receives, categorizes, and processes legal documents.
• Receives, balances, and performs daily processing of cash, check, and credit payments.
• Interacts directly, both on the phone and in person, with the general public, legal community, and court personnel.
• Performs research on a variety of issues related to legal documentation and case filings.
• Maintains a high level of confidentiality in all work-related activities.
• Operates various types of office equipment.

ADDITIONAL RESPONSIBILITIES/DUTIES:

• May perform tasks such as typing, filing, data entry, word processing, reception, message and/or mail delivery, cashiering, and bookkeeping.
• Performs other duties and projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

• English composition, grammar, punctuation, and spelling.
• Office practices and procedures.
• Automated information systems.

Skill in:

• Computerized keyboarding (A minimum skill level may be required. This skill level will be determined through a standard computerized keyboarding skill test.);
• Customer service, i.e., the ability to effectively, politely, calmly and professionally interact with the public in problematic situations as well as with other court personnel and other jurisdictions.
• Skill in the use of an automated system.

Ability to:

• Comprehend, research, and provide timely response to work-related issues.
• Identify organize and sort legal paperwork.
• Read and understand minute entries and court paperwork.
• Work quickly, accurately and switch focus between multiple tasks.
• Learn and operate a variety of office machines: fax, photocopier, duplicators, filing systems, and calculators.
• Follow brief oral and written instructions quickly and accurately.
• Communicate effectively, both orally and in writing, with the judiciary, the general public, attorneys, law enforcement, court personnel and agencies.
• Plan and coordinate activities to meet time constraints.
• Interpret court orders and other court-specific documents.
• Research and verify completeness and accuracy of specific information.

MINIMUM QUALIFICATIONS :

• Net typing score of 25 words per minute is required for some positions.
• Six months of experience performing a combination of the following: customer service, cashiering and tasks such as typing, filing, and data entry, and using various types of office equipment. Relevant education may be substituted for some of the aforementioned experience.

LICENSES AND CERTIFICATES:

None required.

PHYSICAL DEMANDS/WORKING CONDITIONS:

Typically performs duties in an office environment. Lifting of 25 to 35 lbs. is required in some assignments.

DISTINGUISHING CHARACTERISTICS:

This is a court-classified position that reports directly to a Deputy Court Clerk Supervisor.

BENEFITS:

We offer exceptional benefits:

• Retirement Plan

• Vacation, holidays, and sick leave

• 100% paid parental leave

• Employer-paid Short -term Disability

• Tuition Reimbursement

• Health Wellness discount program

• Mental and Behavioral Health Benefits

• Paid Training with Advancement Opportunities

• Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.

The Clerk of the Superior Court in Pima County offers the same benefits as other Pima County employees. We offer a competitive benefits package to benefits-eligible employees, including medical, dental, and life insurance, flexible spending accounts, paid vacation, and sick leave. Some benefits require employee contributions in addition to those made by the employer.

Please see the link below for a complete description of the offerings .

Pima County Benefits



Retirement Plan participation is mandatory for all eligible employees, including a mandatory pre-tax pay deduction. Current rates can be viewed here:

ASRS Contribution Rates


Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information click: Student Loan Forgiveness | Federal Student Aid .

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