Job Description

Legal Assistant - Immigration

The Chicago Office is seeking a Legal Assistant to work closely with the attorneys, paralegals, and the business and legal professionals of the Labor & Employment Group in order to assist with various aspects of the Group's Immigration work, and to provide support for other projects and matters.

Grow Your Career at Quarles

At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values creativity, flexibility, and shared success.

What We Offer:

• Supportive, adaptable work environment
• Career development through mentoring and training – Professional growth opportunities
• Competitive pay and comprehensive benefits

Be part of a firm where great people achieve great things—together.

Key Responsibilities:

• Support attorneys and legal professionals in connection with all aspects of Immigration case management.
• Assist attorneys/paralegals/other legal professionals preparing, proofreading, revising and finalizing legal documents.
• Maintain confidential information, files, records, legal documents and reports.
• Submit intake and conflicts checks and process time entry.
• Maintain attorneys' calendars, schedule travel & expense reimbursement, appointments, meetings and conferences.
• Time entry, engagement letters, opening new matters, paying invoices and filing fees, expense reimbursements, maintain attorney CLE records and filing immigration applications.
• Assist in file preparation (H-1B approval letters and withdrawal requests, PERM recruitment, PERM applications, etc.);
• Assist with preparation of petitions/applications under supervision of paralegal; and
• Administer the case management system database (updating records, uploading documents, processing notices and running reports).
• Other duties as assigned.

Qualifications:

• Minimum 2-5 years of labor/Immigration law experience preferred.
• Strong organizational skills.
• Excellent communication skills.
• Strong technology skills and experience with Microsoft Office/Outlook/Adobe Professional and willingness to learn additional programs.
• Highly motivated and a self-starter.
• High level of attention to detail with excellent grammar and spelling skills.
• Strong ability to prioritize and handle multiple responsibilities and tasks simultaneously.
• Ability to work well in a fast-paced, team-oriented environment with minimal supervision.
• Skilled with use of electronic document management systems.

Quarles & Brady offers competitive salaries, bonus and great benefits to employees including paid time off, health, vision, dental, 401k, life, disability and much more. Benefit eligibility is dependent on hours. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience, education and skills of the applicant, and other job-related factors. The range for individuals located in Chicago is $27.00 – $45.00.

Quarles is an equal opportunity employer.

If you have any questions or require additional information regarding this position, please contact:

Jennifer McKinney, Manager, Legal Recruiting, jennifer.mckinney@quarles.com

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