Job Description

The State University of New York College of Optometry is seeking a highly organized and service-oriented Administrative Assistant to support the day-to-day operations and project needs of the Office of Institutional Advancement and the Office of the President. This temporary appointment plays a key role in ensuring smooth administrative operations while supporting internal and external constituents. This position reports primarily to the Vice President for Institutional Advancement and may also receive direction, assignments, and performance feedback from the Senior Assistant to the President.

Appointment Date will be from June 2026 to October 28, 2026.

The Administrative Assistant serves as an integral resource to the College community by assisting with event and meeting planning, managing administrative functions, handling billing and invoicing for satellite programs, and providing high-touch customer service. The successful candidate will demonstrate strong organizational skills, the ability to work independently, attention to detail, and a commitment to creating positive, professional experiences for a wide range of audiences.

Key Responsibilities:

• Coordinate and support daily office operations, projects, and administrative activities.
• Assist with the planning and logistics of meetings and events.
• Manage calendars for individuals and meeting rooms; schedule and coordinate meetings.
• Maintain organized files and records; ensure adherence to deadlines and budgets.
• Handle billing and invoicing for satellite programs.
• Provide front-line customer service, including answering phones, greeting guests, and responding to inquiries.
• Serve as a resource to campus partners and external constituents.
• Resolve routine concerns and escalate issues as appropriate.

Required Qualifications:

• Minimum of an associate degree with relevant administrative experience.
• Superior verbal and written communication skills.
• Ability to exercise independent judgment and maintain confidentiality.
• Proficiency with Office 365 (Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.

Salary:
The salary for this position is $25 per hour. The College offers a generous benefits package, including 15 days of annual leave and 13 paid holidays. View our Benefits at Glance .

About US:
The State University of New York College of Optometry is dedicated to advancing our mission to serve the public through excellence in education, research, and patient care. We prepare future optometrists, conduct innovative research that enhances quality of life, and deliver exceptional patient care, outreach, and access to eye health services for all who need them. Our community embraces pluralism, respect, critical inquiry, debate, and civil discourse in every aspect of our work.

SUNY College of Optometry is an equal opportunity employer.

About SUNY College of Optometry:

The State University of New York College of Optometry advances visual health and patient care through leadership in education, research and service. More than a half century ago a group of dedicated optometrists and benefactors came together to create an institution that would support optometric education, vision science research and extend quality vision care to all New Yorkers and the surrounding community. The State University of New York College of Optometry evolved from this mission. Since we opened our doors to our first class of students in 1971, the College has grown to become one of the leading optometric education and vision research centers in the world. The College houses the University Eye Center — one of the largest outpatient vision care clinics in the country—and engages in cutting edge research that is helping to shape the future of optometric care.

Job Tags

Hourly pay, Full time, Work at office

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